Current Customer

The default customer for each invoice is 101 Cash Customer. You can also keep track of your customers by creating a customer number for each customer and then selecting it for the current invoice (creating a customer is explained in detail in Chapter 3: Customer Control). There are two ways to select a customer for an invoice, Quick Search and Find.

Quick Search allows you to select a customer by entering his number while Find allows you scroll through your customer records. To select a customer for the current invoice when you know the customer number: Click on Quick Search or press . Type in the customer number, then press or click on OK. If the customer number is valid, that customer will appear in the current customer box.

To select a customer for the current invoice when you don't know the customer number: Click on Find or press . Click on Next or Previous (or use and ) to scroll through the customer records. Once the desired customer's record is displayed, click on Select or press to select the customer. Click on Exit or press to exit without selecting a customer.

Item Search

Item Search is the section of the Invoice Screen where you ring up the items that the customer wants to purchase. You can search for inventory items by item number or by item name. You can set this parameter by selecting Inventory/Kit Sorting Order from the Inventory menu.

To add an item to the current invoice using the bar code scanner, scan the bar code of an inventory item when the cursor is blinking in the Search by Item Number box. The number will appear on the grid. If you are entering the number by hand, you must press after typing the number.

You can also partially enter an item number and then press the down arrow key < > to get a listing of all items beginning with those numbers. For example, if you know that the item number of a can of Coke begins with 0112 but don't know the rest, you can type 0112 then press < > and all the items whose numbers begin with 0112 will be displayed.

If the quantity for an item you are adding to the invoice is different than one, you may change it prior to scanning or entering the item by pressing or clicking on the Quantity box. Note that the quantity can be negative and it does not need to be a whole number. If the customer is returning an item, use a negative quantity. This will add a negative amount to the current total as well as properly update the instock amount of the inventory item once the transaction is completed.

Totals

Running totals are kept for the current invoice. Each time you add a new inventory item to the invoice, the totals portion is updated. If you are using a pole display, it will be updated as well. Grand Total: This line displays the invoice total after taxes but before any invoice discounts.

Sub Total:

This line displays the total amount of all the items in the invoice added together before taxes or discounts.

Tax (1st):

This line displays the total amount of tax for the invoice before any invoice discounts.

Disc %:

This line displays the discount percentage applied to an entire invoice. This line only appears when the discount is applied to the entire invoice by selecting Invoice Discount from the Invoice menu or pressing .

Disc Total:

This line displays the new Grand Total due to the invoice discount percentage.

Tax (2nd):

This line displays the total amount of tax for the invoice after any invoice discounts.

D Total:

This line displays the invoice total after taxes and invoice discounts.

Return to pages on Invoice Options or Totals

Go on to pages on Invoice Grid or Cash

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