Item Search

Item Search is the section of the Invoice Screen where you ring up the items that the customer wants to purchase. You can search for inventory items by item number or by item name. You can set this parameter by selecting Toggle Item Search from the Tools menu. To add an item to the current invoice using the bar code scanner, scan the bar code of an inventory item when the cursor is blinking in the Search by Item Number box. The number will appear on the grid. If you are entering the number by hand, you must press after typing the number.

You can also partially enter an item number and then press the down arrow key < > to get a listing of all items beginning with those numbers. For example, if you know that the item number of a can of Coke begins with 0112 but don't know the rest, you can type 0112 then press < > and all the items whose numbers begin with 0112 will be displayed. If the quantity for an item you are adding to the invoice is different than one, you may change it prior to scanning or entering the item by pressing or clicking on the Quantity box. Note that the quantity can be negative and it does not need to be a whole number.

If the customer is returning an item, use a negative quantity. This will add a negative amount to the current total as well as properly update the instock amount of the inventory item once the transaction is completed. Once all of the items have been added and you have selected the payment method (cash is the default), press or click on End Transaction to complete the invoice.

Totals

Running totals are kept for the current invoice. Each time you add a new inventory item to the invoice, the totals portion is updated. If you are using a pole display, it will be updated as well.

Sub Total:

This line displays the total amount of all the items in the invoice added together before taxes or discounts.

Tax:

This line displays the total amount of tax for the invoice before any invoice discounts.

Grand Total:

This line displays the invoice total after taxes but before any invoice discounts.

Invoice Grid

The Invoice Grid shows all of the items that are in the current invoice. Four columns are always in view: Line #, Item # and Description, Quantity, and Price. Scrolling to the right by clicking on the right arrow in the bottom right-hand corner of the grid reveals additional information about the item. NOTE: A cashier can only scroll to reveal additional information about an item if both Add Inventory/Kits and Update Inventory/Kits are set to "Yes" in the Permissions tab of the Employee Maintenance screen.

Item Options

Use the Item Options to change information on an invoice. Click on F12-Item Options or press to display these buttons.

Delete:

Click on a line on the Invoice Grid then click on Delete or press to delete an item from the invoice.

Discount:

This function allows you to apply a discount to a specific line of the current invoice. Click on a line on the Invoice Grid then click on Discount or press to apply the discount. You will be prompted to enter the percentage off.

Up/Down:

Use these buttons to move the highlighted cursor in the Invoice Grid. Click on Up or press to move the cursor up to the previous item. Click on Down or press to move the cursor down to the next item.

Quantity Change:

To change the quantity of an item once it has been added to the invoice grid, click on the desired item, then click on Quan Change or press . You will be prompted to enter the new quantity.

Price Change:

To change the price of an item once it has been added to the invoice grid, click on the desired item, then click on Price Change or press . You will be prompted to enter the new price.

Return to pages on The Invoice Screen or Look Up Customer

Go on to pages on Invoice Options or Totals

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