Quickbooks Sales Totals Pass
Import The QuickBooks Sales Interface allows you to pass sales and tax
totals to QuickBooks. A separate pass file is generated for each day or
range of days selected. To access this screen, select Quick Books Sales
Pass from the Tools menu (Modern) or Quick Books Sales Totals Pass from
the Sales Information menu (Traditional).
You must define your QuickBooks accounts and names through Quick Books
Setup in the Setup menu prior to creating your QuickBooks import files.
History of each day's sales and tax totals passed is maintained for your
review. Import files are placed in your CRE2000 directory as an .IIF file.
These files may be deleted once you have imported them to QuickBooks.
History - Sales Totals Passed to Quick Books
This grid displays the QuickBooks import files that
have been created.
Date: This is the date that the import file was created.
QB File Name:This is the location and name of the import
CRE Undep. Funds: This is the amount of undeposited funds.
CRE Sales Income: This is the amount passed to Sales
CRE Sales Tax: This is the amount passed to Sales Tax.
Pass Sales Totals
Date: This is the date that the CRE
Sales and Tax were accumulated for the Import File. CRE Sales
Income: This is the amount that will be passed to Sales Income.
CRE Sales Tax: This is the amount that will be passed
to Sales Tax.
CRE COGS-Info Only: This is the Cost of Goods Sold for
this day's sales. It is an information only field and is not passed to
Start Date: This is the beginning date for which you
wish to create sales total import files. End Date: This
is the end date for which you wish to create total import files.
button selects sales information for the specified date range and places
this information in the Pass Totals grid.
Create QuickBooks File: This button creates a separate
import file for each pass file in the Pass Sale Totals grid. These files
are stored in the CRE directory as an .IIF file. This also creates a history
record indicating that a file was created on this date. NOTE:
CRE uses the following notation for naming QuickBooks files: QB.IIF.
If the specified date range were September 1, 1998 through September 3,
1998, CRE would create three files: QB010998.IIF, QB020998.IIF, and QB030998.IIF.
Cancel: This button clears the Pass Sales Totals grid.
Invoke QuickBooks: This button loads QuickBooks so you
can import the files created.
Exit: This button exits the QuickBooks Interface screen.
To create a QuickBooks file: Enter the Start Date and
the End Date of the desired range. Click on Select or press to
place an entry in the Pass Sales Totals grid for each day in the specified
range. Click on Create QuickBooks File or press to create a QuickBooks
file for each day in the specified range. You can verify that the file
was created in the History - Sales Totals Passed to QuickBooks grid. NOTE:
Every QuickBooks file that you create will be stored in the History
grid for reference purposes.
Scheduler allows you to schedule events under different
Cashier IDs. To use this function, select Scheduler from the Tools menu.
Select Specific Date
Select this option to move to a specific date on the calendar (Example: 7/2/99 for July 2, 1999)
To schedule an event: Select a day by either clicking on a day on the
calendar or selecting a date using Select Specific Date. Select the start
time of the event by clicking on the appropriate box under the desired
Cashier ID. Click on Schedule Event or press . This screen will
appear. Select a customer by clicking on S or by pressing . Then
enter the correct end time of the event and description. Click on OK or
press to schedule the event or click on Cancel or press
to exit the screen without scheduling an event.
To unschedule an event: Click on the event that you
wish to cancel or use the arrows to highlight the desired event. Click
on Unschedule Event or press to unschedule the event.
Mass Unschedule unschedules all past scheduled events.
To do this, click on Mass Unschedule or press .
Send Data to Host
This function allows you to automatically e-mail invoice
export files created through the ASCII Transfer screen to the address
specified in the Internet Features tab of the Setup Screen. To access
this function, select Send Data to Host (Modern) or Send to Host (Traditional)
from the Tools Menu. Click on Send Now or press to send a file
immediately. To send the file at a later time, click on Export Information
At, enter the desired time for transfer, then click on Activate Timer
or press .
This function allows you to pay vendors on the fly
with cash from the cash drawer when they deliver shipments to your store.
CRE will deduct the amount paid from cash in the Detailed Daily Report
(DDR). You can also choose to list vendor payouts in the DDR (see Chapter
5: Reports: Reporting Screen: Sales Reports: Print Detailed Daily Report
for more information).
Return to pages on Hours and Wages
or ACSII Transfer
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